Tally
Time, kept the way it happened. One thing to press to clock in, how long you have before overtime to the minute, a timecard that explains itself, and time off that answers before you ask.
Built · in testingFor everybody who works here · alone, or with the rest of Nuvero
Not for sale yet. When it opens: $99 a month for the organization, whatever its size.
Ask about Tally Tally and Workforce together1 h 23 min left this week before overtime.
Next shift
- Tomorrow · 8:00 am – 4:30 pmFront desk · Main StPublished
Payday
- Fri, Oct 16For Sep 27 – Oct 10
Time off
- Paid time off4.62 hours each pay period42.5 h
- Sick time40 hours granted each year32 h
- Fri, Oct 23 – Mon, Oct 26Paid time off · 16 hoursWaiting
Everything it does
A punch is kept. Everything else is worked out.
Tally stores each stretch of time as it was pressed and nothing more. What a timecard comes to (regular hours, overtime, a break taken out) is worked out from those stretches and the pay rule in force, every time it is asked for. So a rule can change without a hundred timecards holding the old answer, and last spring's card still comes to what it came to then.
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The clock
One thing to press, wherever you are.
- Clock in from a browser, a phone or a shared kiosk
- At the kiosk, type a number or scan a badge
- A badge on every screen and on Home: in or out, and the one thing to press next
- A break is its own stretch, with no minute lost either side
- Go to work in another department for the afternoon without clocking out
- From a phone, a practice can ask that you are at one of its locations
- Questions at clocking out, answered in place: a break taken, no injury
- Say what kind of time it is before you start: on call, admin time, education
- A press made by mistake is taken back for two minutes
- A kiosk number is never stored as the number itself
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Time left before overtime
To the minute, before you get there.
- How long is left this week before overtime, counting down while you are clocked in
- Where overtime starts after so many hours in a day, how long is left today as well
- Whichever line is nearer is the one shown first
- On the clock, and on the badge once it is within four hours
- A manager sees who is close while there is still a shift to change
- Somebody the law owes no overtime is not shown a line that is not theirs
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Timecards
It says what is wrong, with the fix beside it.
- A shift nobody clocked out of is closed with one press, at the time the schedule says it ended
- Missed time added by the person themselves, with a reason
- Every change keeps what it said before, who changed it and why
- Signed by the person, approved by their manager
- Cards with nothing to look at are approved together
- An approved card that is changed has to be approved again
- Regular, overtime, double time, leave and paid hours for the period
- Where each hour was counted, by cost center
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Overtime and pay rules
Yours, for a group or for everybody.
- Overtime after 40 hours in a week, after 8 in a day, or both, chosen in one press
- Eight and eighty: past eight in a day, or eighty in two weeks
- Ten-hour days, double time after twelve, a seventh day worked in one week
- Any number changed to what your practice does
- Rounding to 5, 6, 10 or 15 minutes, and which way
- A break taken out of a long day nobody clocked one in
- A day with no break, or too little rest between shifts, is flagged
- Pay owed for a missed break, where a state or a contract asks for it
- Each rule has the day it starts, so an old card is worked out by the old rule
- Every rule says in a sentence what its numbers mean, before it is saved
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People on a salary
A standard week, with nothing to clock.
- By the hour or on a salary, owed overtime or exempt, for each person
- The days of the week each person is paid for: Monday to Friday, four tens, whatever it is
- Somebody who does not clock has a timecard written from their standard week
- A day of leave comes out of that day, and nothing else has to be entered
- On the period and in the payroll file with everybody else
- Nothing for them to sign and nothing waiting on a manager
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Time off
Any kind of day you give.
- Vacation, paid time off, sick time, and the ones that are yours: a mental health day, a birthday, a volunteer day
- A kind of day is added by its name and how many a year
- Given all at once each year, earned each pay period, earned by the hour worked, or taken as needed
- A ceiling, a carryover, a waiting period, a higher rate with time here
- What you hold, in days and in hours, a tile for each kind
- A month that shows who is away, the holidays, and the days closed to time off
- Press a day to ask for it; the answer comes before you send it
- A balance is the sum of its lines, and every line can be read
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The staff schedule
A row a person, a column a day.
- The week as a roster, each shift in the colour of what it is for
- The same shift on Monday to Friday, for up to twelve weeks, added at once
- A shift moved by dragging it to another day or another person
- Open shifts filled in one press, by people who do that job and can work then
- Each person keeps the hours of the week they cannot work
- Last week copied, or a pattern laid down, with nobody put on a day they are on leave
- A week drawn as drafts, then published at once
- Where a week is short of what a place needs, said before publishing
- Who is down for more than their overtime line
- Open shifts people ask to pick up; giving one up or swapping, with a manager's answer
- A day somebody is on leave is marked in their row
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Cost centers
Every hour counted where it belongs.
- The list in the codes your books already use
- A home cost center for each person
- A shift drawn against one, and clocking in to it is counted there
- A stretch of time changed to another, with the reason kept
- A period added up by cost center, people and hours
- A file of it for whoever keeps the books
- One that is retired is switched off and kept, never removed
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Hours that pay more
Evenings, nights, weekends, holidays.
- A differential for certain hours of the day, on the days you choose
- Every hour worked on one of your holidays
- So much an hour, or a part of the person's own rate
- A line of its own on the timecard and in the payroll file
- Hours already counted, said again under their own code, never added twice
- A least that is paid for being called back in
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What it cost
For an administrator, and nobody else.
- A period's wages worked out from each person's own rate
- Overtime and differentials shown as their own figures
- By cost center, with each one's part of the whole
- Beside what the schedule said the same days would cost
- Anybody with no rate on file is named, so the total is never quietly short
- A manager never sees what anybody is paid
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Pay periods and payday
Closed, and handed to payroll.
- Paid every week, every two weeks, twice a month or monthly
- How long after a period ends people are paid, set once
- Everybody sees their next payday and the days it pays
- A period is closed once its cards are approved, and the leave it earned is written then
- A file for your payroll company: a line for each kind of hour, or a line a person
- The codes on that file are the ones your payroll uses
- Or connect the payroll company you already use, and send a closed period's hours with one press
- People matched to their payroll record by employee number, email or name, and by hand where it takes a person
- Nothing sent twice, and nobody's hours sent to a record somebody guessed at
- Change how often you pay, and an open period follows the calendar
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Getting started
A day, not a project.
- The steps in order, each ticked when the thing it asks for exists
- Everybody who already signs in is brought on file in one press
- Or paste your staff list straight from a spreadsheet
- Starts with a sensible pay rule and the usual kinds of time off
- Every setting reads back as a sentence before it is saved
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For a manager
Late is first, because it needs somebody to act.
- Who is in, on a break, late, due, done or away, now
- Answers at clocking out that somebody should see
- Time off waiting, with who else is away and what it would leave uncovered
- Timecards waiting, with what there is to look at on each
- A request for time off and a signed timecard arrive in their notifications
- Their own people only; whoever runs the practice sees everybody
- Pay is never shown to a manager
On screen
The card, the answer, and the floor.
| Day | In and out | Hours |
|---|---|---|
| Mon, Oct 12 | 7:58 am – 4:34 pm | 8.1 |
| Tue, Oct 13 | 8:01 am – 5:47 pm | 9.3 |
| Wed, Oct 14 | 8:00 am – 12:00 pm | 4.0 |
| Thu, Oct 15 | 7:55 am – still open | |
| Fri, Oct 16 | 8:02 am – 4:30 pm Changed | 8.0 |
A timecard
What is wrong is said at the top with the fix beside it. A punch that was changed is marked, with why. Sample data.
16 hours of 58. That leaves 42. It goes to your manager.
- Also awayK. Ellison, RN · Nov 6Approved
- 11 visits are already booked thenApproving this closes both days to booking. It does not move what is booked.Schedule
Time off that answers first
The hours, what would be left, who else is away and, for a provider, the visits already booked, before the request is sent.
| Who | Now | Overtime |
|---|---|---|
| Park, JordanMedical assistant | Late | |
| Reyes, MarisolFront desk | In 2 h 14 min | |
| Ellison, KiraRN | In 3 h 40 min | On course for 5.2 h over |
| Abara, RosalindCare coordinator | On a break 12 min | |
| Idowu, PaulBilling | Paid time off | |
| Marsh, TeodoraNP | In 1 h 52 min | 1.5 h over |
Who is in
Late is first, because it needs somebody to act. Anybody on course for overtime is marked while there is still a shift to change.
Before you publish. Monday: 1 of 2 Front desk at Main St, 8:00 – 12:00. K. Ellison is down for 45.5 hours: 5.5 past where overtime starts.
Mon, Oct 1931 h
- Reyes, MarisolFront desk · to 4:30 pmPublished
- Ellison, KiraRN · to 5:00 pmOvertime
- OpenFront desk · to 6:00 pmTo pick up
Tue, Oct 2024 h
- Abara, RosalindFront desk · to 4:30 pmDraft
- Whitlock, DanaRN · to 5:00 pmRN license has run out
Wed, Oct 2116 h
- Reyes, MarisolFront desk · to 4:30 pmDraft
- Park, JordanMedical assistant · to 5:30 pmOn leave (Paid time off)
The week, before it is published
Where it is short, who is over, who is on leave, and whose licence has run out.
Why it is easier to live with
Built for the person pressing the button.
Time systems are usually bought by whoever runs payroll and used by everybody else. Tally is written for both: the answer somebody wants is on the screen they are already on, in words, before they have to ask.
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It answers first
Before the request, not after.
- Time left before overtime, before the shift that would cause it
- What a day off would leave you with, before you ask for it
- Where a week is short, before it is published
- What is wrong with a timecard, with the fix beside it
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It says it in words
No codes to learn.
- Every rule and every kind of day off reads back as a sentence before it is saved
- A refusal says why, and what to do about it
- Days and hours side by side, because people think in days
- A menu that stays put, and folds away when you want the room
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It can be checked
Nothing is a number nobody can explain.
- A timecard is worked out from the punches every time, by the rule in force that day
- A leave balance is the sum of lines you can read
- Every change to time keeps what it said before, who and why
- One organization never sees another's people or hours
Alone, or connected
It does not need a chart. It is better with one.
Tally runs for an organization that has nothing else of Nuvero: people, hours and leave, and no patients anywhere. Where the practice also runs the rest, the two know about each other.
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With Roster
Leave closes the schedule.
- A provider's approved leave closes those days to booking the moment it is approved
- Before it is asked for, it says how many visits are already booked then
- Taken back, the days open again
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With Workforce
A licence is checked before a shift.
- A shift for somebody whose required licence has run out is flagged before the week is published
- Leave plans and pay rules follow the groups people fall into
- A person's cost center, job and manager are kept once, for both
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With hiring in Workforce
A hire is on the clock from day one.
- Somebody hired through Workforce is on file with their job, manager and first day, ready to be scheduled
The rest of the suite
Every app works from the same record.
Every hour,
accounted for.
Tally is in development. Tell us how your practice keeps time today and we will let you know when it is ready.
Ask about Tally